Stop managing staff rotas on WhatsApp and spreadsheets.
Simple rota, shift, and staff management for small UK cafés, restaurants, and takeaways. Built for teams of 5–25 people.
| Staff | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
| SSarah K | 9–5 | 9–5 | — | 9–5 | 9–5 | 9–5 | — |
| JJames T | 9–5 | — | 9–5 | 9–5 | — | 9–5 | 9–5 |
| PPriya M | — | 9–5 | 9–5 | — | 9–5 | 9–5 | 9–5 |
| TTom B | 9–5 | 9–5 | 9–5 | — | — | 9–5 | 9–5 |
Running a small team shouldn't feel chaotic.
Most café and restaurant managers spend hours a week dealing with the same headaches.
Your WhatsApp is flooded with 'Can I swap Friday?' and 'What time am I in tomorrow?' messages.
It works — until someone edits the wrong cell and the whole week falls apart.
You find out someone is unavailable after you've already published the rota.
Paper forms, sticky notes, or messages buried in a group chat. Holiday requests get lost.
Sending individual reminders for shifts. Every. Single. Week.
Someone doesn't turn up and you're scrambling to cover at the last minute.
Everything your team needs in one simple system.
No complicated setup. No training required. Just the tools you actually use every week.
Build your weekly rota in minutes. Publish it and your staff get notified instantly.
Staff submit requests in the app. You approve or decline with one tap. No paper, no chat.
Know who showed up. Log attendance quickly and spot patterns before they become problems.
All your staff info in one place. Roles, availability, contact details — no more digging around.
Staff can see their rota any time on their phone. No more 'I didn't know I was working' excuses.
Automatic shift reminders go out so you don't have to chase anyone manually.
Real results for real hospitality teams.
WorkWan gives you back the hours you spend managing schedules every week.
"We used to manage everything on WhatsApp and a shared Google Sheet. WorkWan sorted it in one afternoon. My staff actually know when they're working now."
Built for small hospitality teams.
Not an enterprise HR platform. Not a generic scheduling tool. WorkWan is built for the way small cafés, restaurants, and takeaways actually operate.
Add your staff, build your first rota, and share it with your team — all in the same afternoon.
If your staff can use a smartphone, they can use WorkWan. No manuals, no onboarding sessions.
Managers on desktop, staff on mobile. Everyone sees the same rota in real time.
Flat monthly fee. No per-user surprises. You know exactly what you're paying.
UK-based support, GDPR-compliant, and designed around how UK hospitality businesses work.
No bloated features. WorkWan does rotas, holidays, and attendance — and does them really well.
Your staff data is safe. We use bank-level encryption and take data protection seriously.
Questions? You talk to a real person. We're here when you need us.
What UK hospitality managers say.
"I was sending shift reminders on WhatsApp every Sunday night. Now WorkWan does it for me. Game changer for a busy takeaway."
"Holiday requests used to get lost in messages. Now I get a notification, I tap approve, and it's done. So much less stress."
"My kitchen staff know their shifts a week in advance. No more 'I didn't know I was working Saturday.' Simple and it works."
Straightforward. No surprises.
Flat monthly pricing based on team size. No per-user fees. No hidden extras.
No credit card required
No credit card required
No credit card required
Need more than 75 staff?
Frequently Asked Questions
Ready to stop rota chaos?
Join UK cafés, restaurants, and takeaways that have ditched the spreadsheets.
Setup takes minutes. No credit card required.